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April 1999

10.1 Notice of Availability and Application Review

The State will use the following notice and procedures in order to ensure direct and equitable access to funds as required in Section 231(c) of the Adult Education and Family Literacy Act:

(1) Notice of Availability

The state shall maintain and use a comprehensive mailing list for direct mailing of announcements of the availability of funds. Included in this direct mailing of over 1,200 are:
a. current instructional program grantees, including Gateway Projects;

b. staff development and special demonstration projects;

c. two and four-year colleges and universities, including chairs of teacher education departments;

d. local Private Industry Councils established under authority of the Job Training and Partnership Act (JTPA);

e. adult vocational education programs;

f. public libraries;

g. community action agencies;

h. Laubach Literacy Action affiliates;

i. Literacy Volunteers of America affiliates;

j. The Ohio Literacy Network;

k. The Ohio Association for Adult and Continuing Education;

(See also Part 6.3, Notice of Availability)

The initial mailing is a general announcement describing the purposes of the program, funding cycle, application timeline, and identification of eligible local service providers who may apply directly to the Ohio Department of Education for consideration for funding. Appendix E is a copy of the announcement used for the next funding cycle.

Interested parties are asked to return a Request for Application Materials form to the state program office which then provides a full application packet, including instructions and a resource guide. For the 1999-2000 program year, those who wish to request the application on disk are encouraged to do so and are provided the application disk on Microsoft Word 97 format.

(2) Application Review Process

The same application review process will be used for all eligible applicants seeking consideration for direct funding. All applications are evaluated by a review panel using the same process established by the state program office. An established point rating system is used that includes:
a. Program Overview (7.5%);

b. Statement of Need (7.5%);

c. Past Effectiveness in Improving Literacy Skills (20%);

d. Estimated Performance on Core Performance Indicators (7.5%);

e. Enrollment Projections (2.5%);

f. Approach and Description of Proposed Activities (40%);

g. Feasibility, including Budget, Personnel, Instructional Sites (15%).

Representatives of all types of local provider groups are included in the review panel process, including representatives from volunteer and community-based programs, public schools, higher education, employment services, human services, libraries, vocational education, and correctional education agencies. State staff from education and related partner agencies are also included in the process. All applications receive the same treatment and are evaluated and against the established criteria by no less than three readers.