ABLELink Help Site

Student Archive Procedure

Student Archive

Every student is marked for archiving when this form is initially opened.
This window will list all students entered into the program or pulled forward from the previous year (unless previously archived).
You must change the Status column from A(archive) to K(keep) for every student you want to retain in the ABLELink2011 database.

If a majority of the students are to be kept and only a few need to be archived, use the following instructions to change all of the “A”’s to “K”’s:

  1. Highlight the Status column.
  2. Click on Edit at the top of the screen in the toolbar.
  3. Under the Edit drop-down menu, select Replace.
  4. In the Find What field, type A. In the Replace With field, type K.
  5. Click Replace All.
  6. Go through the list and change those individual students that need to be archived from K to A.


The default Archive Database Name is ABLELinkArchive_2010. The default New Todays Date is the first date of the fiscal year. To archive students when starting the new fiscal year, you must:
  1. Verify the fiscal year start and end dates in Setup/Options are the new fiscal year start and end dates.
  2. Enter a K into the Status field for the student you wish to keep in the new fiscal year (any returning students you may have).
  3. Once you have entered a K for all returning students, click the Archive Records button.
  4. A window will open with the default file name of ABLELinkArchive_2010, and the default location will be C:\ABLELink2011.
  5. Click the Save button and the archiving process will begin.
  6. When the progress bar displays 100% and “Processing Complete”, all students marked with an “A” will then be in the database “ABLELinkArchive_2010” and ABLELink2011 will only contain the kept students.

Archive Student Complete

**Note: If you run the Student Archive procedure a second time it will overwrite the “ABLELinkArchive_2010” database file and all previously archived students will no longer be in “ABLELinkArchive_2010.mdb”
If you need to archive additional students you should follow the directions above again but change the default file name from “ABLELinkArchive_2010” to “ABLELinkArchive_2010_mm/dd/yy” to avoid losing the previously archived students.

Ohio Literacy Resource Center
Ohio Board of Regents ABLE
National Reporting System
ABLELink Help Site Help Site This page http://literacy.kent.edu/ablelink/archivestudents.html