ABLELink: Instructions for Sending an Interim Report

Instructions for Sending Interim Reports (FY2009)

Interim Reports - Sending an Interim Report to ODE

An Interim Report is a summary of each program's records for a designated term. Each program sends their first interim report to the Ohio Department of Education (ODE) by January 4th after all of the data from the first five months of the fiscal year (July - November) has been entered. The second interim report is due May 16th and covers all the data entered from December thru May.

Students are not required to be exited. Follow the instructions below to send an interim report. Every step must be followed and completed to ensure accuracy of an interim report.

Step I: Error Validation & Supplemental Error Validation Report

Error Validation Directions

Step III: Exporting the Data to a File for Sending

1. From Main Menu, select Site Export.

MAin Menu Site export button

2. In the Export File Procedure box, select

a. Transfer Destination: Export to ODE
b. Transmission Period: Initial or Final

3. Click Start.
4. When the white progress bar says "Transfer Database Completed", the processing is done.
5. When you close out of the box, a window will appear prompting the user to compact the database. Choose yes. (**Note: if you get an error "ABLELink2009 can't find the procedure 'compacter.DoCompact.', choose "End". Then go to the menu and navigate to tools-> Database Utilities -> Compact Database.) Once the compactor has finished, close out of ABLElink completely.

Step IV: Sending the Data to ODE

1. Open CoreFTP (Go to Start > Programs > CoreFTP or use a desktop shortcut)
2. At the Site Manager window, click the Connect button. Your information should already be entered.

Connecting to Core FTP

Two windows will appear with your computer on the left and the SFTP Remote Site on the right.
Make sure the left directory display area says C:\ABLElink2009. If it does not navigate to the correct folder with the UpDirectory Button or the Directory Tree button
Inside the ABLElink2009 folder, find the Interim Report file and highlight it. All Interim files look like this: IRN######_1STINTERIM_MMDDYYYY.mdb OR IRN######_2NDINTERIM_MMDDYYYY.mdb
Click on the upload button which points to the right to start the transfer.
When the transfer is complete, you will be able to see the Interim Report over on the right side and the bottom of the screen will once again say no transfers.
Verify the file transmitted in entirety by making sure the file size is equal on both sides.
Go to File -> Exit or Click on the X in the upper right hand corner to close Core-FTP.

Please Keep in Mind that Interim Reporting time is a very busy time for ABLELink Technical Support. Although we will update the list of programs that have sent their Interim as often as possible, there will still be a delay in the time that your interim is sent from the time it is posted on the ABLELink helpsite.

Check http://literacy.kent.edu/ablelink/vaccess/updates.html to see your program listed as having submitted the Interim Report.
This has to be manually updated so please be patient.

This page http://literacy.kent.edu/ablelink/vaccess/InterimReporting2009.html